The practical tools you need to envision, build, maintain and nurture

a thriving and rewarding mental health practice!
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Practice Management Consultation Services

As the owner of Professional Practice Management, Margaret Sears has been helping mental health professionals envision, build, maintain and nurture thriving and rewarding practices for 24 years. Prior to opening Professional Practice Managment in 1989, she was the Administrator of the Oregon Psychological Association and she continues to be involved as a Corporate Member. Her academic background is in Tax, Accounting and Psychology. She believes our society and our communities need excellent mental health services more than ever and she has a passion for helping her clients make that so. She has the years of experience, the skills and the vision to assist you with nearly any problem or question related to the business of mental health practice. She knows your business!

A Sampling of Frequently Asked Consulting Questions
Professional Practice Management Can Answer for You


  • How do I choose an office?
  • Should I sublet or lease an office on my own?
  • Should I have an office alone or with a group of other professionals?
  • How much should I expect to pay for office rent?
  • Should I buy an office building or lease space?
  • What kind of forms should I use in my practice?
  • What office policies should I have?
  • What about HIPAA?
  • What should I charge for my services?
  • Should I join insurance or managed care panels?
  • How do I join insurance or managed care panels?
  • How do I resign insurance or managed care panels?
  • How should I market my practice?
  • How do I handle billing my patients and their insurance companies?
  • What should I do if my patients don't pay?
  • Should I use a collection agency?
  • How should I organize my patients' files?
  • How can I keep track of insurance company authorizations?
  • What should I do if an insurance company wants to audit my files?
  • How do I change my practice now that I'm so busy?
  • What can I do to get control of the paper monsoon in my office?
  • How can I take home more money from my practice?
  • Should I provide all my own support services?
  • Or should I hire employees to help run my office?
  • Or should I outsource tasks like billing, collection, accounting and transcription?
  • How can I choose good billing, collection accounting and transcription services?
  • How can I find a good employee?
  • What should I expect to pay for a good employee or outside support service?
  • Once I do hire an employee or outside support company, how do I monitor their performance?
  • How do I write a professional will?
  • How do I prepare to wind down my practice as I plan for retirement?
  • Should I try to sell my practice when I retire?
  • Should I ask patients to pay in full at the time of service or should I collect only co-pays?
  • How can I develop a cash practice?
  • What are CCO's and should I try to join one?
  • How will the new healthcare legislation impact my practice?


Margaret Sears has written articles and columns for State and National publications. Here is a sampling.


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Contact Us

Margaret Sears, Professional Practice Management
Mental Health Practice Management Consulting
Strategic Planning
Patient and Insurance Billing
Organization/Systems Design 
PSY-Collect Mental Health Debt Collection
Corporate Member of the Oregon Psychological Association
Serving Mental Health Professionals in Oregon, Washington,
California, the West Coast, & Nationwide
(503) 528-8404